Terms & Conditions

JAPANESE ART FESTIVAL (hereinafter referred to as “the Event”)

TERMS AND CONDITIONS (hereinafter referred to as “the Terms”)
Before submitting a ticket application, please make sure that you have read all the Terms detailed below, as by attending the Event you have signified your acceptance to be bound by them.

Your Responsibility
It should be understood that by attending the Event you will be held responsible for following all the Terms put in place by the Event organisers. Please note that the Terms are subject to change at any time. It is your responsibility to check any updated Terms on the Event Website. Any violation of the Terms will result in your entry to the Event being revoked or refused.

Hotel Accommodation
Please note that you are solely responsible for booking and paying for any hotel accommodation for the Event. All such arrangements should be made directly with the hotel as the Event organisers and staff will not take any responsibility for those who have arranged to attend the Event but have not organised their accommodation.

The Event organisers and staff are not responsible
for any expenses incurred as a result of the Event being cancelled.

Attendees Personal Property
The Event and /or the organisers and staff will not be held responsible for any loss, theft, damage of personal property or any personal injury. Your bags and personal property are your sole responsibility and are left unattended at your own risk.

Event Schedule Alterations
Sometimes it may be necessary to make changes to the Event Schedule without prior warning. The Event organisers and staff reserve the right to do so, and will not be held liable or responsible for such changes. The Event organisers and staff cannot accept any responsibility for problems caused by mechanical failure.

General Conduct
All Event attendees will be held responsible for their own individual actions and any repercussions that may result from them. Please note that the Event organisers and staff will be on hand for assistance should a situation arise, but any civil dispute or medical emergency is to be handled by the appropriate authorities.

We expect all Event attendees to have consideration for their fellow attendees, organisers, staff and venue staff. In the event that any attendee is behaving in such a way as is likely to cause offence, danger, damage or distress to others, the Event organisers and staff reserve the right to eject said person (s) at anytime from the Event without a refund. The Event organisers and staff will not be liable for any costs or expenses incurred by them as a result of this.

Harassment and Assault
Harassment is generally any behaviour that intentionally annoys or alarms another person or group of people. This includes unwanted physical contact, following someone around a public area without legitimate reason, or threatening to physically attack someone. If you have been or feel you have been harassed, or if you have been assaulted, please report the matter immediately to the Event organisers or staff. Repeat offenders may be asked to leave the Event. If you have been accused of harassment and feel that it was unjustified, you may appeal to one of the Event organisers, but their decision is final.

The Event organisers and staff reserve the right to publish your name, your photograph or its likeness on the Event website and /or any publication issued by Event Website. We will not release your personal information to any third parties without your expressed written consent.

Weapons Policy
Some cosplay often features weapons of various types and while we want to be as
accommodating as possible, we also have to respect the safety of attendees and
the requirements of the venue.

Weapons not permitted at Event include, but are not limited to the following:

  • No bladed weapons including swords, knives, bayonets, and/or other objects made of metal, which can take an edge. This holds true regardless of whether the object is actually sharp. This includes star knives/shurikens. A sheathed sword is still a bladed weapon.
  • No working projectile guns which includes pellet guns, BB guns, air guns, crossbows, dart guns, blowguns, water guns, or water pistols. Replicas of real guns are also prohibited. The ONLY exception to this rule will be prop guns or resin models that are easily identifiable as toys, provided that they possess no moving parts.
  • No large and/or heavy objects which includes staves, staffs, poles or hammers.

The guiding rule is this: Anything that is illegal outside of the venue is also illegal inside the venue.

Prop weapons shall be limited to anything less than eight feet in height and less than 250 pounds in weight (that’s 2.4 metres and 114 kilograms in metric).

Behaviour with Weapons

Misuse of any weapon or prop, such as swinging it in a public area or causing hazards to others, will result in the weapon or prop being deemed unsafe for the event.

If a weapon or prop is deemed unsafe for the event, we will ask you to remove it and/or confiscate it for the duration of the event.

All props and weapons brought into the event may be inspected and approved or rejected by the Event organisers, including those that may have prior approval. All questionable weapons or props will be decided on a case-by-case basis.

All decisions made by the Event organisers are final.

Age Restrictions
While most of the activities at the Event are open to all ages, certain activities have a strict 18+ age limit. Proof of ID will be required. Holding a valid ticket is not proof of age.
Acceptable forms of ID are:

  • A valid passport
  • Valid photographic EU national identity card
  • Valid photographic driving licence
  • Valid armed forces identity card
  • Valid police warrant card/badge
  • Valid Government-issued identity card
  • Electoral identity card
  • Portman prove it card